Our Constitution

THE MALAYSIAN SIKH UNION

  • 1. NAME AND HEADQUARTERS

    This body shall be called the Persatuan Sikh Malaysia (Malaysian Sikh Union) and its Headquarters shall be at 59-3, Jalan Medan Setia Satu, 50490, Bukit Damansara, Kuala Lumpur, Malaysia or such other place as the Executive Committee shall decide from time to time provided such change of address shall not be effective without prior approval of the Registrar of Societies.

  • 2. DEFINITION

    “The Union” shall mean the Persatuan Sikh Malaysia (Malaysian Sikh Union).

    “Council” refers to National Council.

    “Voting Members” shall mean individual members who are not in arrears of subscription and shall include Life Members.

  • 3. A - OBJECTS

    The object of this Union shall be as follows:

    i. Promote unity in the Malaysian Sikh Community and to further religious, educational, economic, physical and political advancement.

    ii. To represent and express the views of the Sikh on matters affecting their religion, educational, political, public and economic welfare and have representation on other organizations.

    iii. To do everything possible to raise the status of Sikhs and to develop and maintain healthy social and intercourse between Sikhs and other communities.

    iv. To co-operate with any organizations in the furtherance of one or all of the objects of the Union.

    v. To establish State Branches throughout Malaysia.

    vi. To raise funds for the foregoing purpose in any legal manner.

    vii. For attainment of the above mentioned objects – Sections or Sub-Committees may be formed. These Section or Sub-Committees shall be responsible for carrying out such duties as may be delegated to them.

    viii. To obtain lease or purchase lands and obtain, hire, lease or erect necessary buildings to carry out any of the above objects to solicit subscriptions and donations from its members and from the general public for the furtherance of the objects of the Union.

    ix. The income and property of the Union acquired from any form of business shall be applied solely towards the promotion, furtherance and carrying out of the objectives of the Union and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit to the members of the Union provided that nothing herein shall prevent the payments in good faith or reasonable and proper remuneration to any officer or servant of the Union in return for any services rendered to the Union.

    B – POWERS

    The Union shall in addition to the powers conferred on it by this constitution have the following powers. –

    iTo appoint trustees and to substitute or remove them.
    iiTo engage or dismiss the employees of the Union.

  • 4. MEMBERSHIP

    i. There shall be the following categories of Membership: –

    a) Individual Membership

    b) Life Membership

    ii. Every application for membership shall be proposed and seconded by two existing members, in benefit and shall be forwarded with the membership fees and photocopy of the Identity Card to the General Secretary / Branch Secretary.

    The Branch Secretary shall submit the application forms to the General Secretary together with the Membership Fee, Membership Register and photocopy of the Identity Card, for approval by the National Council, at the subsequent National Council Meeting.

    Upon approval,

    a) The life membership of the applicants shall be 60 % to the branch and 40% National Council Accounts.

    b) Ordinary membership subscription shall remain in full in the National Council Accounts

  • 5. SUBSCRIPTION AND OTHER DUES

    i. The subscription shall be paid to the Branch Treasurer or where no Branch exists, to the Union Treasurer.

    ii. Individual members shall pay an annual subscription of RM 10.00 payable annually or in advance. Individual members must pay their subscriptions – new or old- by 31st December. The levy must be paid to the National Council Treasurer at the latest by 31st January. These members shall be eligible to participate to vote in the Branch elections.

    iii. An Individual Member may become a Life Member on payment of Life Membership subscription of RM 150.00.

  • 6. RESIGNATION

    A member shall be deemed to have ceased membership upon giving such notice in writing, to the Secretary concerned. All outstanding dues must be settled.

  • 7. CESSATION OF MEMBERSHIP

    A member in arrears of subscription for more than two years shall receive a written notice from the Secretary to pay up all dues within a period of one month otherwise he/she shall automatically cease to be a member.

    The National Council may expel a member on its own volition or upon recommendation of the Branch to which he belongs. Before doing so, the aggrieved member shall have the right to represent himself before the National Council or its disciplinary Committee. The decision of the National Council shall be final and shall not be challenged in any Court.

  • 8. VOTING RIGHTS

    i. Individual Members not in arrears of subscription shall be entitled to attend and vote at the Branch General Meeting and shall have one vote.

    ii. A life Member shall be entitled to attend and vote at the Branch General Meeting where the member is ordinarily resident.

  • 9. DELEGATES' CONFERENCE

    i. The Supreme Authority of the Union is vested in a Delegates Conference comprising of the President, all Council Members and the Branch. Any non-delegates members of the Union may, with the consent of the President be present during the proceedings of Delegates Conference but may not speak or vote.

    ii. The Branch Chairman shall automatically be a delegate for the Annual Delegates Conference.  The other Branch Delegates shall be elected annually at their respective Branch Annual General Meeting. The AGM may mandate the incoming committee to appoint Delegates and shall be eligible one delegate for every 30 life members and one delegate for every 60 ordinary members not in arrears.

    Only Ordinary Members not in arrears shall be eligible to attend, vote and elect delegates. In the event that the Branch does not have the required number of delegates present at the Annual Delegates Conference, Member/s who are not in arrears, present from that particular Branch shall be eligible to be appointed by the President/Branch Chairman to participate in the Annual Delegates proceedings.

    iii. Only delegates shall be eligible to vote at any Delegates Conference and shall have one vote each. The President or whoever acts as President shall have a casting vote.

    iv. A quorum shall be considered to be formed if the delegates present represent more than ½ of the total number of branches. The total number of delegates present shall not count for the purpose of a quorum.

    v. If one hour after the time appointed for the conference a quorum is not present, the conference shall be postponed to a date (not exceeding 21 days) to be decided by the National Council and if a quorum is not present one hour after the time appointed for the post-pond conference, the delegates present shall have the power to proceed with the business of the day but they shall not have the power to alter the rules of the Union.

    vi. An Annual Delegates Conference of the Union shall be held in the month of June every year on a date and at time and place to be decided by the National Council. The business of the Annual Delegates’ Conference shall be: –

    a) To receive the National Council’s annual report.

    b) To receive the Treasurer’s report and the audited accounts of the Union for the previous year.

    c) To elect a President and not more than 20 members of the National Council, the number to be decided to appoint Auditors every alternate year for the ensuing two years. Provided that no person shall be President for more than two consecutive terms.

    d) To deal with such other matters of which at least 14 days’ notice in writing has been received by the General Secretary.

    vii. A preliminary notice of the Annual Delegates’ Conference stating the date the time and the place of meeting, and calling for motions for discussion at the Conference motions for amendment of the Rules, nominations for the election to National Council and names of Branch Delegates, shall be sent by the General Secretary to all Branch Secretaries not later than the 15th April of each year.

    viii. Names of Delegates, nominations for President, Deputy President and Council Members, motions for discussion at the Conference shall be sent by the Branch Secretaries or by Members to the General Secretary not later than 30th April of each year.

    ix. The General Secretary shall send to the Branch Secretaries at least 14 days before the conference and agenda including copies of minutes and reports, motions and nominations for the election of a President and Council members together with the audited accounts of the Union for the previous year. Copies of these documents shall be furnished to each of the Branch Delegates shall be made available at the registered offices for the perusal of members.

    x. An Extraordinary Delegates” Conference of the (I) Union shall be convened:

    a) Whenever the National Council deems it desirable or

    b) At the joint request in writing by the Branch Committees of three or more Branches, stating in each case the objects and reasons for such a Conference.

    1. An Extraordinary Delegates Conference requisitioned by Branches shall be convened for a date within thirty days of receipt of such requisition.

    2. The General Secretary shall forward notice and agenda for an Extraordinary Delegates Conference to all Branch Secretaries at least fifteen days before the date fixed for the Conference.

    3. Paragraphs (iv) and (v) of this rule regarding the quorum and the postponement of an Annual Delegates Conference shall apply also to an Extraordinary Delegates Conference, but with the proviso that if no quorum is present one hour from the time appointed for a postponed Extraordinary Delegates Conference requisitioned by Branches, the Conference shall not be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.

    4. The General Secretary shall forward to all Branch Secretaries a copy of the draft minutes of each annual and Extraordinary Delegates Conference within two months after its conclusion.

  • 10. NATIONAL COUNCIL

    (a) A National Council consisting of a president, a Deputy President and not more than 10 other persons shall be elected at the Annual Delegates Conference every two years. Each Branch shall be represented by its Chairman on the Council.

    (b) The candidate for the post of National President and Deputy President should have been a member of Malaysian Sikh Union for at least 5 years and have served at least 2 terms consecutively in the National Council.

    For the post of President, the candidate must have served at least 2 terms    in the MSU Executive Committee.

    For the post of Deputy President, the candidate must have served at least 1 term in the MSU Executive Committee

    (c) The Immediate Past President shall be a member of the National Council.

    1. The President in consultation with the elected Council Members, at its first Council Meeting to be held within 24 hours of the conclusion of the Delegates Conference, shall appoint the following office bearers:

    • Two Vice-Presidents

    • A General Secretary

    • Two Asst. General Secretaries

    • A Treasurer

    • An Asst. Treasurer

    The remaining shall be ordinary Council Members.

    All officers of the Union and all those who are performing executive functions of the Union shall be Malaysian citizens.

    1. The Council shall appoint an Executive Committee consisting of the President, the General Secretary, the Treasurer and three members from the Council to attend to the day-to-day affairs of the Union. It may also appoint other committees to run specific activities of the Union.

    2. The function of the National Council is to organize and supervise all activities of     the Union and to make decisions on matters affecting its running within the General policy laid down by the Delegates Conference including making by laws, of outstanding Malaysians. The National Council may not act contrary to the expressed wishes of the Delegates Conference without prior reference to it and shall always remain subordinate to the Delegates Conference. It shall furnish a report to each Annual Delegates Conference on its activities during the previous year.

    3. The National Council shall meet at least once every four months, and at least 14 days’ Notice of each meeting shall be given to the members. At least one half of the council members must be present for ifs proceeding to be valid.

    4. Where any urgent matter requiring the approval of the National Council arises and it is not possible to convene a meeting, the General Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before decisions must be fulfilled before a decision of the Council is deemed to have been obtained.

    1. The issue must be clearly set out in the circular letter and forwarded to all members of the Council.
    2. At least one half of the members of the Council must clearly indicate whether they are in favour or against the proposal, and
    3. The decision must be by a majority vote.

    Any decision obtained by circular letter shall be reported by the Secretary at the next National Council Meeting and recorded in the minutes thereof.

    1. Any member of the National Council or Branch Committee who fails to attend three consecutive meetings of the Council or Branch Committee without satisfactory explanation shall be deemed to have resigned from the Council.

    2. In the event of the death or resignation of a member of the Council, the Council shall have the power to co-opt any other member of the Union to fill the vacancy until the next election of the National Council.

    3. The National Council shall give instructions to the General Secretary and other officers for conduct of the affairs of the Union. It may appoint such organizers and such staff, as it deems necessary. It may suspend or dismiss any organizer or member of staff for neglect of duty dishonesty, incompetence, and refusal to carry out the decisions of the Council or for any other reason, which it deems good and sufficient, in the interest of the Union.

    4. It shall give instructions to the trustees regarding the use or disposal of the immovable, movable or other property of the Union.

    5. Between Annual Delegates Conference, the National Council shall interpret the rules of the Union and when necessary determine any point on which the rules are silent.

    6. The decisions of the National Council shall be binding on all members of the Union unless counter-minded by a resolution of a Delegates Conference.

  • 11. DUTIES OF OFFICE BEARERS

    1. The President shall during his term of office preside at the Delegates Conference and all meetings of the Council and shall be responsible for the proper conduct of all such meetings. He shall sign the minutes of each meeting at the time they are approved. He may issue press releases and decide on all issues that require immediate decision. He shall sign all cheques.

    2. The Deputy President shall deputies for the President during the tatter’s absence.The Vice-Presidents shall assist the President and Deputy President in their duties.

    3. The General Secretary shall conduct the business of the Union in accordance with its rules and shall carry out the instructions of the Delegates’ Conference and of the National Council. He shall be responsible for conducting all correspondence and keeping all books including the membership register, documents and papers accept the accounts and financial records. He shall attend all meetings, and record the proceedings. In conjunction with the Treasurer, he shall sign all cheques on behalf of the Union. He shall also send the Annual Returns to the Registrar of Societies within 28 days from the date of the Annual General Meetings.

    4. The Assistant General Secretary shall assist the Secretary in carrying out his duties and shall act for him in his absence.

    5. The Treasurer shall be responsible for the finances of the Union. He shall keep accounts of all financial transactions of the Union and shall be responsible for their correctness. He shall, in conjunction with the President or the General Secretary, sign all cheques on behalf of the Union.

    6. The Assistant Treasurer shall assist the Treasurer in carrying out his duties and shall act for him in his absence.

    7. The Ordinary Committee members shall attend all committee Meetings and assist in the proper running of the Union.

  • 12. FINANCIAL PROVISIONS

    1. The Annual Delegates’ Conference shall decide from time to time the percentage of subscriptions to be held by Branches as Branch funds and shall also decide what types of expenditure shall be paid from Branch funds.

    2. Subject to the following provisions in this rule, the fund of the Union may be expended for any purpose necessary for the carrying out of its objects, including administration expenses, the payment of salaries, approved allowances and the audit of accounts but they shall on no account be used to pay the fine of any member who may be convicted in a Court of Law.

    3. The Treasurer may hold a petty cash advance not exceeding $500/- at any one time. All monies in excess of this sum shall within seven days of receipt, be deposited in a Bank or Financial Institution approved by the National Council.   The account shall be in the name of the Union.

    4. Not with standing anything contained in Rule II, all cheques or withdrawal notices on the Union account shall be signed jointly by the Treasurer and either the President or the General Secretary. In the absence of the General Secretary or the Treasurer, the Executive Committee shall appoint one of its members to sign in his place.

    5. No expenditure exceeding $500/- at any one time shall be incurred without the prior sanction of the National Council, and no expenditure exceeding $5000/- in any one month shall be incurred without the prior sanction of a Delegates’ Conference.

    6. As soon as possible after the end of each financial year (form 1st January to 31st December) a statement of income and expenditure and a balance sheet for the year shall be prepared and audited by the Auditors appointed under Rule 13. The Audited accounts shall be submitted for the approval of the next Annual Delegates Conference and copies shall be sent to the registered office of the Union and to each Branch Secretary for the perusal of members of the Union.

  • 13.AUDIT

    1. Two persons who shaH not be office bearers of the Union shall be appointed by the Annual Delegates’ Conference as Honorary Auditors. They shall hold office for two years only and may be re-appointed.

    OR

    1. The Annual Delegates’ Conference shall appoint as paid Auditor a qualified Accountant (or firm of Accountants) who shall not be a member of the Union. The Auditor thus appointed shall hold his appointment until he resigned or until his appointment is otherwise terminated by the Delegates’ Conference.

    2. The Auditor shall be required to audit the accounts of the Union and its Branches for the year, and to prepare a report or certificate for the Annual General Meeting of each Branch. They may also be required by the President t audit the -accounts of the Union or any of its Branches for any period within their tenure of office at any date, and to make a report to the National Council.

  • 14. TRUSTEES

    1. Three Trustees, who must be over 21 years of age, shall be appointed at the Annual Delegates’ Conference and shall hold office during the pleasure of the Union. They shall have vested in them all immovable property whatsoever belonging to the Union upon and execution of in a Deed of Trust.

    2. The Trustees shall not sell, withdraw or transfer any of the property of the Union without the written consent and authority of a Delegates’ Conference.

    3. A Trustee may remove from office by the National Council on the ground that, owing to ill health, unsoundness of mind, absence from the country or for any other reason, he is unable to perform his duties satisfactorily. In the event of the death, resignation or removal of a Trustee before the Annual Delegates’ Conference, the vacancy shall be filled by a new Trustee appointed by a Delegates’ Conference.

    4. Any Trustee removed from office under this rule shall have the right of appeal to a Delegates’ Conference, whose decision shall be final and shall not be challenged in any Court.

  • 15. DISSOLUTION

    1. The Union may be voluntarily dissolved by a resolution of not less than two thirds of the total membership at a Delegates’ Conference.

    2. In the event of the Union being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged and the remaining funds shall be disposed off in such manner as may be decided upon by a Delegates’ Conference.

    3. Notice of dissolution shall be sent to the Registrar of Societies within 28 days from the date of such decision.

  • 16. ESTABLISHMENT SUSPENSION AND DISSOLUTION OF BRANCHES

    a) The National Council may by: a majority vote at a meeting approve the formation of a Branch in any State wherein there are at least thirty (30) Unattached voting members of the Union, with the prior written approval of the Registrar of Societies. All such approved branches shall be established within 3 (three) Months. The Branch shall be named after the State of Territory in which it is located.

    b) Each State or Territory shall not have more than one Branch but two or more States or Territories may jointly have a Branch.

    1. The National Council may either suspend or dissolve a branch:

    a) If for a consecutive period of six months the Branch fails to function because of lack of members

                OR

    b) If the Branch refuse to abide by the rules of the Union or the decisions of the Delegates’ Conference or the National Council or if it is in the opinion of the National Council guilty of conduct detrimental to the Union.

    1. A decision to suspend or dissolve a Branch shall be by a majority vote at a meeting of the National council, provided that before a decision is taken to dissolve a Branch on the grounds stated in paragraph (ii) (b) above, the Branch   concerned shall be given 30 days’ notice and an opportunity to answer all allegations.

    2. The order for suspension or dissolution shall be signed by the General Secretary on receipt of a dissolution order; the Branch shall cease to function except for the purpose of winding-up. Any Branch aggrieved by an order of dissolution may, by notice in writing to the General Secretary within 30 days of its receipt, lodge an appeal to the Annual Delegates’ Conference.

    Notwithstanding such appeal, the order of dissolution shall be operative until set aside, but in such circumstances the National Council may appoint from among its members a caretaker committee to deal with the affairs of the Branch pending the hearing of the appeal.

    1. In the event of a Branch being closed for the reasons stated in paragraph (ii) (a) of this rule, the members shall revert to the status of unattached members and in  the event of a Branch being closed for reason stated in paragraph (ii) (b) of this Rule, the members should cease to be members of the Union.

    2. It shall be the responsibility of the Chairman, the Secretary and the Treasurer of such Branch to deliver to the General Secretary all books, records, money and other property in the possession of the Branch together with a statement of the accounts of the Branch from the date of the last submission of accounts to the date of the order of dissolution.

    3. If the members of a Branch decide to secede from the Union, its office bearers shall forthwith deliver to the General Secretary all books, records, money and other property of the Union and shall forthwith prepare and deliver to the General Secretary a statement of account as stated in paragraph (vi) above.

  • 17. BRANCH GENERAL MEETINGS

    1. Every member of a Branch of the Union shall have the right attend, speak and vote at any General Meeting of his Branch.

    2. The Branch Annual General Meeting shall be held not later than 15th March each year. The notice of the Branch Annual General Meeting stating the date, the time and the place of the meeting with copies of the agenda and statement of accounts and calling for motions for discussions, resolutions, motions for amendments of the constitution and nominations of office bearers shall be sent by the Branch Secretary to all Branch Members not less than 2 (two) weeks before the Annual General Meeting. All matters for discussion, motions for amendments and all nominations of office bearers must reach the registered office at least one (1) week before the date of the Annual General Meeting.

    3. The business of the Branch Annual General Meeting shall be: –

    a) To receive the Branch Annual report and the audited accounts of the Branch for the previous year.

    b) To elect a Branch Annual report and the audited accounts of the Branch for the previous year.

    c) To elect its delegates to the Delegates’ Conference for the coming year.

    d) To deal with any other matters of which one-weeks’ notice in writing has been given.

    1. A Branch Extraordinary General Meeting shall be convened: –

    a) On the instructions of the National Council; or

    b) Whenever the Branch Committee deems it desirable; or

    c) At the request in writing of not fewer than 15 members of the Branch stating the objects and reasons for such meeting.

    1. A Branch Extraordinary General Meeting requisitioned by members shall take place not later than 30 days form the receipt of such requisition.

    2. At least on half of the members of the Branch or twice the number of Committee members whichever is lesser must be present at any General Meeting for its proceedings to be valid. If no quorum exists after half an hour from the appointed time, the meeting shall be postponed to a later date (not exceeding 30 days) decided by the Committee; and if no quorum exists after half an hour from the time appointed for the postponed meeting, the members present shall proceed with business of the day but they shall have no power to make decisions affecting all members.

    3. The quorum for a Branch Extraordinary General Meeting shall be the same as that for a Branch General Meeting. If no quorum is present by an hour after the appointed time for the meeting, no Extraordinary General Meeting shall be requisitioned for the same purpose until a lapse of at least six months from the date thereof.

  • 18. BRANCH COMMITTEE

    1. A Branch Committee consisting of the following, who shall be termed office bearers of the Branch, shall be elected at the Branch Annual General Meeting for a term of 2 years.

    No Chairman shall serve for more than 3 consecutive terms.

    A Chairman

    A Vice Chairman

    A Branch Secretary

    A Branch Treasurer

    Five Ordinary Committee Members (At least two members of the Branch committee shall be ladies.) All office bearers of the Branch and all Officers performing executive functions shall be Malaysian citizens.

    1. Names for the above offices shall be proposed and seconded, and election will be by a simple majority vote of the members at the Branch Annual General Meeting. All the office bearers shall be eligible for re-election.

    2. The duties of the Branch Committee shall be to promote activities and to manage the affairs of the Branch in accordance with the Rules of the Union “and the instructions of the National Council and the Delegates’ Conference. It shall meet at least six times a year, and one third of its number shall form a quorum. The Branch Secretary shall forward a copy of the minutes of each meeting to the General Secretary not later than 14 days after the meeting.

    3. The newly elected Branch Committee for the ensuing term shall assume office immediately upon being elected.

  • 19. DUTIES OF BRANCH OFFICE BEARERS

    1. The Chairman shall during his term of office, preside at all general and committee meetings and shall be responsible for their proper conduct. He shall have a casting vote and shall sign the minutes of each

    2. Meeting at the time they are and Treasurer shall sign all cheques on behalf of the Branch.

    3. The Vice-Chairman shall deputies for the Chairman during the latter’s absence.

    4. The Secretary shall conduct the business of the Branch in accordance with the rules of the Union and shall carry out the instructions of the General meeting and of the Committee. He shall be responsible for conducting all correspondence and keeping all books, members’ register documents and papers except the accounts and financial records. He shall attend all meetings, and record the proceedings.

    5. The Treasurer shall be responsible for the finances of the Branch. He shall keep accounts of all its financial transactions and shall be responsible for their correctness. He shall, in conjunction with ether the Chairman or the Secretary, sign all cheques on behalf of the Branch.

    6. The Ordinary Committee members shall assist, when necessary, the above officers in their duties and attend all meetings.

  • 20. BRANCH FUNDS AND ACCOUNTS

    i. All funds accumulated at the Head office or the Branches of the Union shall be common assets of the Union.

    ii. The Annual Delegates’ Conference shall decide from time to time the percentage of subscription to be held by branches, as Branch funds, and shall also decide what types of expenditure shall be paid from branch funds.

    iii. Every Branch Treasurer shall forward to the Union Treasurer before the 15th of each month the subscriptions received by the Branch less the percentage to be retained as Branch funds.

    iv. The Branch treasurer shall also forward to the Union Treasurer before the 15th of each month a statement of the income and expenditure of the Branch or the preceding month.

    v. All branch funds shall be deposited in the name of the Branch in a Bank to be approved by the National Council and the account shall be operated jointly by the Branch Chairman, the Branch Secretary and the Branch Treasurer. The Branch Treasurer may hold a petty cash advance of not exceeding RM 1000/- at any time. No expenditure exceeding RM 5000/- shall be incurred at any time. The Branch Chairman, the Branch Secretary and the Branch Treasurer shall approve any expenditure below RM 5000/-at any time. Expenditure exceeding RM 5000/- shall be approved by the General Meeting.

    vi. All monies, books, and other property of the Association held by the Branch, which is being dissolved shall be sent without delay by the Branch Secretary to the General Secretary together with a Statement of Accounts as stated in Para. (vi) and (vii) of Rule 16.

    vii. Notwithstanding anything contained in Rule 19 and 20 all cheques and withdrawal notices on the Branch Account may be signed by the Treasurer and either the Chairman or Secretary. In the absence of the Secretary or the Treasurer, the Branch Committee shall appoint one of its members to sign in his place.

  • 21. GENERAL PROVISIONS RELATING TO BRANCHES

    1. Where no special provision has been made in there Rules for any matter relating to the management of the affairs of the Branches of the Union, the relevant rule relating to the Management of the Headquarters organization shall be followed in so far as it is applicable.

    2. The Delegates’ Conference and the National Council may give instructions to the General Meeting or Committee of any Branch Regarding the Management of its affairs.

  • 22. AMENDMENT OF RULES

    These rules may not be altered or amended except by resolution of a Delegates’ Conference passed by a two-thirds majority. Such alterations or amendments shall take effect from the date of their approval by the Registrar of Societies. All such alterations or amendments shall be sent to the Registrar of Societies within a period of 28 days from the date of such decision to alter or amend the rules of the General Meeting.

  • 23. PROHIBITIONS

    1. No University or University College student may become a member of the Union without prior written approval of the Vice-Chancellor.

    2. Gambling of any kind, and the playing of paikow or mahjong, whether for stakes or not, is forbidden on the Union’s premises.

    3. The introduction of material for gambling or drug taking and of bad characters into the premises is prohibited.

    4. The funds of the Union shall not be used to pay the fines of members who have been convicted in court.

    5. The Union shall not attempt to restrict or in any other manner interfere with trade practices or engage in any trade union activity as defined in the Trade Union Ordinance, 1959.

    6. The Union shall not hold any lottery, whether confined to its members or not, in the name of the Union or its office bearers or committee members without the prior approval of the appropriate authority concerned.

  • 24. R.O.S